What Do Employers Do With I9 Forms?

What happens if i9 is not completed in 3 days?

If the new hire does not present acceptable identification documents by the end of three business days after the first day of work for pay, you may terminate the employee for failing to complete the I-9 form..

What happens if you lie on a i9 form?

Yes, Checking a Box on Form I-9 Counts as a False Claim to U.S. Citizenship. As mentioned above, lying about being a U.S. citizen in order to work is one of the ways in which a person can become inadmissible.

Who can verify i9?

Employers may designate an authorized representative to fill out Forms I-9 on behalf of their company, including personnel officers, foremen, agents or notary public.

Do i9 expire?

According to the USCIS website, “When an employee’s employment authorization or employment authorization documentation (in most cases) expires, an employer must re-verify that the employee is still authorized to work.” Employers accomplish re-verification by completing section 3 of the employee’s Form I-9.

Can employers keep copies of social security cards?

However, some employers choose to keep copies for legal defense reasons — in which case, copies should be kept for all employees to avoid breaking antidiscrimination laws. Do not accept a Social Security card that has restrictive wording, such as: Not valid for employment.

What if an employee never completed an i9?

Failure to comply with I-9 verification and document retention requirements could result in a penalty. The minimum penalty for a first offense is $110; the maximum penalty is $1,100. Penalties are assessed based on several factors, including: The size of the employer.

What triggers an I 9 audit?

An I-9 audit can be triggered for a number of reasons, including random samples and reporting by disgruntled employees (or ex-employees). Certain business sectors, for example food production, are especially susceptible to I-9 audits, and “silent raids” by ICE.

What documents do I need for i9 verification?

Driver’s LicenseID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.School ID card with a photograph.Voter registration card.U.S.military card or draft record.More items…•

What documents are needed for i9?

Documents that Establish.Employment Eligibility.U.S. Passport (unexpired or expired)Driver’s license or ID card issued by.U.S. Social card issued by the.Permanent Resident Card or Alien.ID card issued by federal, state or.Certification of Birth Abroad.More items…

Do employers need to keep original i9?

Employers must retain original I-9 forms for three years after the date of hire, or one year after the date employment ends, whichever is later. The forms should be stored separately from other personnel files.

Can you use copies of documents for i9?

May I accept a copy of a document from an employee? No. Employees must present original documents.

Why is i 9 form required?

Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. … Both employees and employers (or authorized representatives of the employer) must complete the form.

Is i 9 required by law?

You are required to complete and retain a Form I-9 for every employee you hire for employment in the United States, except for: Individuals hired on or before Nov. 6, 1986, who are continuing in their employment and have a reasonable expectation of employment at all times. (Some limitations to this exception apply.)

Can an employer fill out your i9?

Employers must complete and sign Section 2 of Form I-9, Employment Eligibility Verification, within 3 business days of the date of hire of their employee (the hire date means the first day of work for pay). … If the job lasts less than 3 days, you must complete Section 2 no later than the first day of work for pay.

How does i9 verification work?

Within the I-9 verification process, the employer has to examine the employment eligibility and identity documents an employee presents in order to determine whether they appear to be genuine and record the document information on the Form I-9.

How long do I need to keep an i9?

Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.

How often do i9 need to be updated?

5.2 Reverifying or Updating Employment Authorization for Rehired Employees. If you rehire employees within three years from the date you completed their previous Form I-9, you may either use that form or complete a new one.