Quick Answer: What Is I 9 Form Needed For?

Can you complete an I 9 before the actual start date?

The ability to select a future first day of employment does not change any policy, including the rule that prohibits prescreening.

A prospective employee must have accepted an employment offer before you may complete Form I-9 and create a case in E-Verify..

When must I 9 form be completed?

Employers must complete and sign Section 2 of Form I-9, Employment Eligibility Verification, within 3 business days of the date of hire of their employee (the hire date means the first day of work for pay).

Can you fill out an I 9 electronically?

USCIS offers a Form I-9 that can be completed on a computer but does not have full electronic capabilities.

What documents are needed to start a job?

Please note that you’ll also need to produce original documentation that verifies your eligibility to work. You’ll need a photo ID such as a passport, driver’s license, or state ID, as well as a document proving you are in the U.S. legally, such as an original or notarized birth certificate and/or social security card.

Do employers need to keep original i9?

The employer is required to retain the page of the form on which the employer and the employee entered data. If copies of documents presented by your employees were made, they should be kept with the corresponding Form I-9. … Forms I-9 may be stored on paper, microfilm, microfiche or electronically.

What happens if i9 is not completed in 3 days?

If the new hire does not present acceptable identification documents by the end of three business days after the first day of work for pay, you may terminate the employee for failing to complete the I-9 form.

How long is an I 9 good for?

three yearsFederal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.

What do you need for an I 9?

Documents Needed for the I-9U.S. Passport or U.S. Passport Card.Permanent Resident Card or Alien Registration Receipt Card.Employee Authorization Document Card.Foreign Passport with Form I-94 or I-94A containing endorsement to work.Foreign Passport with Form I-551 stamp or printed notation.

Is i 9 form mandatory?

You are required to complete and retain a Form I-9 for every employee you hire for employment in the United States, except for: Individuals hired on or before Nov. 6, 1986, who are continuing in their employment and have a reasonable expectation of employment at all times. (Some limitations to this exception apply.)

What triggers an I 9 audit?

An I-9 audit can be triggered for a number of reasons, including random samples and reporting by disgruntled employees (or ex-employees). … In the event of an audit, your company will need to establish its I-9 compliance with ICE. Without a proactive approach, such responses are likely to be reactive and defensive.

Can I work without i9?

Technically, yes, an employee can work in the U.S. without an Employment Eligibility Verification Form, known as Form I-9. But she cannot work without proving that she’s eligible for employment in the United States. … The employer has a duty to verify employment eligibility for every employee.

What if an employee never completed an i9?

Failure to comply with I-9 verification and document retention requirements could result in a penalty. The minimum penalty for a first offense is $110; the maximum penalty is $1,100. Penalties are assessed based on several factors, including: The size of the employer.