Question: How Do I Get A Good Filing System?

What are the 5 basic filing systems?

(See Chapter 14, pages 255–256 of your text).

The five basic filing steps are conditioning, releasing, indexing and coding, sorting, and storing and filing.

Conditioning is essentially prepping the paperwork to be filed..

What is the most common filing system?

Alphabetic filingAlphabetic filing is the most common filing system for less than 5,000 records.

What is modern filing system?

In this system, papers are chronologically placed one upon another in a flat or sleeping position in the file. For the easy identification of files, they are classified into alphabetical, numerical, geographical and subject bases.

What are the 3 types of filing systems?

Types of Filing Systems Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.

What are the three most commonly used filing systems?

All filing systems fall into three general classification categories: subject, numeric, and alphanumeric. There are several common filing systems in each of these general categories: 1.

How do you start a filing system?

InstructionsGather All of Your Papers in One Spot. … Separate Your Papers Into 5 Categories. … Discard Documents You Don’t Need. … Organize the Archive File. … Arrange the Household File. … Set Up the Action File.

What are the two most common filing techniques?

You have two basic methods: straight filing and draw filing.

What are filing methods?

Filing Methods: Alphabetical, Numerical, geographical, chronological and subject wise. The filing method under which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file is alphabetical classification. It is the most popular and common method of filing.

How can I improve my filing system?

Use your folders correctly. This means not overfilling them and also maintaining a record order within each folder. Use heavy duty folders for larger collections of records, where they need to be kept together. Define your filing rules and outline proper procedures to alphabetize your files.

What are the requirements of a good filing system?

5 characteristics of a good filing system1) It should be so simple a well trained monkey can use it. … 2) It should be as flexible as a double-jointed yoga teacher. … 3) It should be accessible to everyone who needs it, when they need it. … 4) It should be as physically compact as possible. … 5) It should be safe from every imaginable threat, including alien invasion.

What is a good filing system?

Simplicity: The filing system should be simple and not too elaborate. … Accessibility: A good filing system should be arranged in such a way that the records are easily available whenever required. The filing system should allow the insertion of additional documents without disturbing the existing order of files.

What are the two main patient filing systems?

Numerical filing systems There are two main systems of filing records numerically: straight numeric and terminal digit.