Can Employers Keep Copies Of Social Security Cards?

Why does my job need my passport?

Your passport is sufficient to show you are legal to work in the United States and would be recorded in Column A of the I-9.

The employer can make their own copy of your original.

You will be required to provide your social security number for tax withholding and insurance forms..

Is it free to get a replacement Social Security card?

You can get an original Social Security card or a replacement card if yours is lost or stolen. There is no charge for a Social Security card. This service is free.

What do you do if you don’t know your social security number?

If you are unsure of your Social Security number or you need to obtain your Social Security card, you should contact the Social Security Administration. They can explain which documents you will need to provide in order to receive a replacement card.

Is it safe to send a copy of Social Security card?

Never email sensitive personal information like your SSN or images of government documents (Social Security card, driver’s license, passport) unless that transmission will be encrypted. … But you shouldn’t just send them an email with the image attached.

What can I use instead of Social Security card?

Note: For REAL ID document purposes, you may not need a Social Security number (SSN) card as proof of an SSN. Instead, a recent pay stub, W-2 (wage and tax statement), SSA-1099 (Social Security Benefit Statement) or other tax documents showing your full name and entire SSN may be acceptable proof of your SSN.

Why would a Social Security card say not valid for employment?

Shows your name and Social Security number with the restriction, “NOT VALID FOR EMPLOYMENT”. We issue it to people from other countries who: are lawfully admitted to the United States without work authorization from DHS, but have a valid non-work reason for needing a Social Security number; or.

How do I locate my Social Security number?

Finding Your Social Security Number If you have a Social Security Number, you can find it on your Social Security card. Some other places that you can find your SSN are on tax returns, W-2s and bank statements. You may even find it on previously filed USCIS forms.

Can my employer keep a copy of my birth certificate?

There is no explicit rule in the Privacy Act against making and retaining copies of passports, driver’s licence or birth certificates, but there is usually no reason for an employer to keep those copies once they have been able to confirm a person’s identity (information privacy principle 9).

How do you maintain employee records?

How to Maintain Employee RecordsName, address, phone number, and Social Security number.Department or division within the company.Start date with the company.Pay rate.Pay period (weekly, biweekly, semimonthly, or monthly)Whether hourly or salaried.Whether exempt or nonexempt.W-4 withholding allowances.More items…

Can I look up my SSN online?

Can I perform a Social Security Number lookup online? Yes, you can now check your Social Security Number online thanks to advances in technology. If you are wondering what is my Social Security Number, this is a great choice.

What payroll records must be kept?

You must keep all payroll records for at least three years, according to the Fair Labor Standards Act (FLSA). And, you need to keep records that show how you determined wages for two years (e.g., time cards that comply with FLSA timekeeping requirements).

What happens when you lose your Social Security card 10 times?

What happens after your 10th Social Security card replacement? … There are limits on the number of replacement social security number cards we will issue to you. You may receive no more than three replacement social security number cards in a year and ten replacement social security number cards per lifetime.

Can employers make copies of social security cards?

The IRS Hiring Employees guidance reads: “You are required to get each employee’s name and Social Security Number (SSN) and to enter them on Form W-2. … You may, but are not required to, photocopy the social security card if the employee provides it.

What do I do if I’ve lost my Social Security card?

If your Social Security card is lost or stolen, you can replace it for free through the Social Security Administration (SSA) website, by visiting a local SSA office or through the mail.

What documents do you need to get hired?

Get your documents ready to apply for jobs.School and employment records. Almost every job application will ask for your contact information, job history, and education or training. … Birth certificate. … Driver’s license. … Social Security card. … Work permits. … Under 18. … Criminal record, or rap sheet.

Should I send a picture of my Social Security card?

You never need to show your SS card – you only need to provide the number to your employer when you fill out your I-9 (it’s one of the acceptable documents for verification, along with a government-issued photo ID, though). … DO NOT send a photo of your Social Security card to either recruiter.

Why do employers need a copy of your Social Security card?

Employers often ask to see an employee’s Social Security card. … While not required, SSA provides a service for employers to verify a name and SSN for wage reporting purposes when you want additional assurance of an employee’s correct name and SSN.

How can I find out if someone is using my identity?

at 1-877-IDTHEFT (1-877-438-4338) or go to: www.identitytheft.gov/ To order a copy of your Social Security Administration earnings and benefits statement, or to check whether someone has used your Social Security number to get a job or to avoid paying taxes, visit www.socialsecurity.gov/statement/.